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Code of Practice - Pages 7-8
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15. Documentation at the Event
15.1 The Event Leader or nominated member of Staff must carry the following documentation at the Event:
- A list of all group members, both Staff and Players
- Staff Personal Contact Forms
- Parental and Player Consent Forms
- Name, address and telephone number of the groups accommodation
- Emergency Procedures Guidance
15.2 The Medical Staff must carry all relevant Medical Consent Forms
16. Documentation at the FAI
16.1 The FAI International Department must keep:
- The itinerary
- Names, addresses and telephone numbers of parents/carers
- Contact addresses and telephone numbers for Staff
- A copy of the Emergency Procedures Card carried by the Event Leader
- Copies of all documentation carried by the Event Leader
- Copies of all Consent Forms for Parents, Players and Staff
- Copies of all Medical Information
17. Emergency and Accident Procedures
17.1 The Event Leader must make themselves familiar with the FAI Emergency and Accident Procedure listed in the Emergency Procedure Guidance and carry it with them at all times.
17.2 The Event Leader must ensure appropriate staff carry the Emergency Procedure Guidance at all times at the Event.
18. Overseas Events-Additional Requirements
18.1 Form E111 is the certificate of entitlement to free or reduced cost emergency medical treatment for EU nationals in most European countries. As all players and accompanying staff are covered under FAI private medical insurance, it is not necessary to carry these forms.
19. Passports, visas and vaccinations
19.1 The Event Leader must check the validity of passports of all members of the Event.
19.2 If any player is subject to a care or court order, the appropriate Authority must be consulted well in advance and the necessary consent obtained for travel.
19.3 In the case of an Event to a country or countries, which require a visa, the Event Administrator must ensure that all Players and Staff are in possession of a valid visa for the country or countries.
19.4 In the case of an Event to a country or countries that require vaccinations, the medical team must ensure that all Players and Staff have had the necessary vaccinations.
20. Money and Valuables
20.1 The Event Leader must tell Players how to carry money and valuables discreetly. The group's money including Players own pocket money should be held at a secure central location and distributed on a regular basis by a designated member of Staff.
21. Documentation
21.1 In addition to the documentation carried at Events in the Irish Republic, the Event Leader must ensure the appropriate staff carry:
- Travel tickets
- Passports, visas and vaccination certificates
- Insurance arrangements and contact telephone numbers
- Address and phone number of the Irish Embassy or Consulate
- Location of hospital(s) and medical services and how to contact them
- A separate list of the numbers of any documents and passports
21.2 The FAI International Department must be provided with appropriate matching documentation.
22. Mobile Phone
22.1 The mobile phone carried with the group must be capable of use in the country or countries concerned.
23. Contingency Funds
23.1 Contingency funds (or access to them) must be taken.